Budget Responsibilities
Primary |
Secondary |
|
| Report on budgets | ||
| ○ Faculty budgets (monthly) | Gail |
Pat Huggins |
| ○ Department budgets (monthly) | Pat Huggins |
Gail |
| Other budget tasks | ||
| ○ Track indirect cost | John |
|
| ○ Track accruals | Pat
Huggins |
John |
| ○ Track start-up | Gail |
John |
| ○ Code subcontract payments | Pat Huggins |
John |
| ○ Track reimbursements and accounts | John |
|
| Answer miscellaneous budget and purchasing queries | ||
| ○ Track requisitions, IRI’s, etc. within the university | John, Pat Huggins, Gail |
|
| ○ Facilitate Central Stores purchase options | Pat Huggins, Gail, John |
|
| Travel documents | ||
| ○ Complete travel authority documentation | Pat Huggins, TE |
John |
| ○ Complete travel expense voucher | Pat Huggins, TE |
John |
| ○ Manage and track Budget cards | Pat Huggins |
Gail |
| ○ Authorize airline ticket purchases | John |
Pat Huggins |
| ○ Arrange pre registration | Pat Huggins |
Gail |
| ○ Code BTA | Pat Huggins |
John |
| Process purchasing requests | ||
| ○ Review requests and ensure proper PI approval | Gail |
Pat Huggins |
| ○ Write purchase orders on PAPR | Gail, Pat Huggins, TE |
John |
| ○ Write Central Stores orders | Pat King, Gail, TE |
Pat Huggins, John |
| ○ Purchasing card oversight | Pat Huggins, Gail |
John |
| ○ Code CTA | Pat Huggins |
John |
| ○ Write bids and sole source justifications | John |
|
| ○ Write invoice vouchers for reimbursement | Pat Huggins |
|
| ○ Office, copier, & fax machine supplies, etc. | Pat King |
Pat Huggins |
| ○ Pay invoices | Pat Huggins |
Gail |
| ○ Write library copy blankets, provide information | Gail |
Pat Huggins |
| Effort Certification, cost sharing | Gail, John |
|
| CRIS reports | ||
| ○ Receive data from ARC and put into Word | Pat Huggins |
|
| ○ Correct spelling, grammar, length | Pat Huggins |
|
| ○ Organize publications and correct format | Pat Huggins |
|
| ○ Get missing data from faculty & proof read again | Pat Huggins |
|
| ○ Put data into the on-line system | Pat Huggins |
|
| Billing for service centers (calculate bills, write RI’s, get approval from faculty members) | ||
| ○ Vehicle service center | Pat Huggins |
Gail |
| ○ Copier service center | Pat Huggins |
Gail |
| ○ Engineering technician service center | Pat Huggins |
Gail |
| ○ Reconcile service center billings | Gail |
Pat Huggins |
| Cash | ||
| ○ Open mail, sort checks, endorse checks | Pat King |
|
| ○ Get D-receipts & check Controller’s Office logs | John |
|
| ○ Maintain log of D-receipts | John |
|
| ○ Write receipts or check log | Gail |
Pat Huggins |
| ○ Write cash deposit reports | Gail |
Pat Huggins |
| ○ Review and approve cash deposit report | Pat Huggins |
John |
| ○ Write gift transmittal form | Gail |
John |
| ○ Deposits to Business&Finance/Alumni Relations | John |
|
| Support for extramural applications | ||
| ○ Prepare budgets and get them approved | John |
Pat Huggins |
| ○ Write rex forms, face pages, etc. as requested | John |
Pat Huggins |
| ○ Prepare request for shipment of merchandise | John |
Pat Huggins |
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Life is good at WSU.
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A unique richness of students, faculty, location, activities, and organizations creates a full, lively student life at the University. This section gives you the insider's view on student life and a sampling of the opportunities here.
"Glimpses." Students talk about life at WSU
These brief posts are written by WSU students to give you a personal look through their window on campus life.