Scheduling Department Resources
Using Microsoft Outlook
Ref: Connect Support
| NOTE: You must use Microsoft Outlook 2003 (Entourage for the Mac) or newer and have an active directory account. All new students and faculty are issued one automatically. | |||
| The following Department rooms, projectors and vehicles can be reserved via Microsoft Outlook Exchange Calendar. | |||
| Rooms: | |||
LJSmith 217 |
Small Conference | ||
LJSmith 259 |
Large Classroom | ||
LJSmith 263 |
Large Conference | ||
LJSmith 264 |
Small Classroom | ||
| Projectors: | |||
Sony DLP |
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Infocus LCD |
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Vehicles: |
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Pickup Truck |
bsyse.pickup | ||
| CAR | bsyse.car | ||
| The following procedure only needs to be done once. | |||
| Overview: | |||
| Outlook treats a room, projector, vehicle, etc. as a user with a shared calendar. You connect to the shared calendar and add it to your list (see below). Once added, the resource will always be available simply by clicking on your Outlook Calendar. Once you are familiar with this, you will notice that rooms, labs, resources all across campus are now accessible to you provided you have the permission to reserve them. | |||
| Resources at BSysE are listed on the calendar as ljsmith.xxxx and bsyse.xxxx. This is because the rooms belong to WSU whereas the projector, vehicle, etc. belong to BSysE. | |||
| Procedure: | |||
| It is really quit simple. Open Outlook and select Calendar. On the left is the 'Open Shared Calendar' link that will show the window below (not filled in) when clicked.. | |||
| Enter ljsmith | |||
 |
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| Hit 'OK'. You should see the following list of all LJSmith rooms: | |||
 |
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| Add each room you see above then repeat the procedure using: | |||
 |
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| When done your calendar should look like the following: | |||
 |
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If you have problems with this procedure contact Vince Himsl |
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